Nottinghamshire Women’s Hockey League Constitution
The League will be called The Nottinghamshire Women’s Hockey League (NWHL) and it shall be a sub-committee of the Nottinghamshire Hockey Association (NHA) whom are affiliated to Midlands Region Hockey Association (MRHA) and England Hockey.
The League shall be open to any Nottinghamshire based Hockey Club with a Women’s section, affiliated to the Nottinghamshire Hockey Association, subject to ratification by the League Management Committee (LMC).
The League Management Committee, of the NWHL, shall undertake the management of the League. Functions to be carried out unchallenged to include:
- determination of the divisional structures
- determination of the knockout tournament structures
- determination of the action to be taken in the event of a dispute
- the season playing dates, including slip dates, and final date for all matches to have been concluded
- changes to season dates and ability to end the season, whether concluded or not, due to unforeseen or uncontrollable circumstances.
- control and use of league finances to for the production and distribution of relevant literature and paperwork (e.g. match sheets, handbook, ID cards)
The LMC will have consideration for club views on the above matters where it deems appropriate.
A members from the NWHL will be a representative on the NHA committee.
The LMC shall be made up of:
- League Secretary
- Divisional Representative for each division within the League
The League Secretary position is to be held be each Club in rotation (Alphabetical Order) for a period of 2 years. If a club is unable to provide a League Secretary, the next Club in order will fulfil the role.
The Treasure and Divisional Representative Officer roles of the LMC will retire annually but be eligible for re-election at any time.
Any Officer standing for re-election for the next consecutive season shall not require nomination.
Eligible LMC roles shall be open to any member of an associated club however shall require nomination and seconding.
The LMC shall be convened by the Secretary and shall hold regular meetings each year (at least 3 times a season) to manage the affairs and ensure the smooth running of the club.
The quorum for the Committee meetings shall be 3 Officers.
- Discipline & Appeals
Any dispute shall be made in writing to the League Secretary within 5 days of the event occurring.
The LMC will consider the matter and endeavour to gather necessary and relevant information as quickly as possible.
Any request for information made by the League Secretary must be responded to within 7 days.
A decision on any dispute raised will look to be concluded within 30 days of receipt and relevant parties informed of the outcome.
- Annual General Meeting (AGM)
The NWHL shall hold an AGM each year, date to be determined by the LMC, the books/accounts having been closed on 30th April of the season to which they relate. As a guide, the date of the AGM will not be held before the 30th April of the season to which it relates, and within 1 calendar year + 30 days of the last AGM.
All clubs shall receive at least 28 days’ notice of the AGM by the League Secretary. A copy of the Agenda will be send no later than 14 days prior to the meeting along with a copy of the previous year’s minutes.
The business of the AGM will be:
- League Secretary’s report
- Treasurers report
- Election of Officers: Treasurer, Divisional Representatives
- Determination of Affiliation and Fees
- Consideration of any amendments to the Constitution
- Any other business of which due notice has been given (see 5 below)
- Amendments to the Constitution
Proposals for amendments to the Constitution and any other matters for discussion at the AGM must be duly proposed and seconded by TWO affiliated Clubs, and notice given to the League Secretary at least 28 days before the AGM, to enable them to be included on the Agenda.
Any proposed amendment must secure the votes of two thirds of those present and entitled to vote.
- Extraordinary General Meeting (EGM)
The LMC has the right to call an Extraordinary General Meeting (EGM) outside of the AGM.
Procedures for an EGM will be the same as for the AGM.
- Voting at Annual General Meeting and Extraordinary General Meeting
Each affiliated Club may send 1 representative (who shall be a member of that Club) with voting power to the AGM or EGM.
Other members may attend as visitors.
No Club may cast more than 1 vote.
The LMC have no voting power.
The quorum for any vote shall be 25% of Club membership.
- Entry & Subscription Fees
All clubs must submit a league entry form, detailing the number of teams they are entering for the league and Cup/Shield, to the League Secretary no later than 1st June of the forthcoming season to which it relates.
Each team shall pay the League an annual subscription, determined by the LMC at the AGM.
Each team entering the League Cup/Shield will pay an entry fee, determined by the LMC at the AGM.
All membership/entry fees are payable by 1st October of the playing season to which they relate. Late payments will incur a fine, amount determined by the LMC at the AGM.
By returning the league entry form, Clubs agree to be bound the regulations of this constitution and the NWHL rules.
A resolution to dissolve the League can only be passed at an AGM or EGM through a 2/3rd majority vote of the Club membership.
In the event of dissolution, any assets of the League that remain shall be distributed in such a manner as shall be determined by the LMC.